How Syngenta eliminated rework in the management of +650 employees
Peak season optimization with greater control, traceability, and efficiency in third-party management, reducing bottlenecks and operational impacts.
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+9,000
INSPECTIONS IN 2025
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+4,500
MANAGED EMPLOYEES
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4h
The challenge
In agribusiness, time dictates the pace. At the peak of the harvest, the Syngenta unit in Uberlândia mobilizes up to 650 workers, including permanent and temporary staff.
Before 2019, the management of training, NRs (Regulatory Standards), and access clearances was done using Excel spreadsheets and scattered documents, creating a fragile operation with a high risk of data loss. Workers were stopped at the gate due to a lack of history, leading to repeating integrations from scratch, with about four hours of training wasted per employee. It became urgent to centralize information and give more autonomy to leadership.
“It's not a closed system. As we talk, we are able to meet the company's reality. The developers brought us exactly what we really needed.”
Fábio Pires
HSE Specialist - Syngenta Uberlândia
Main results
The implementation relieved the burden on the HSE team and transformed the unit's management:
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End of rework with seasonal workers: returning temporary employees already have validated training — saving at least 4 hours per employee.
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Gatehouse autonomy: the access control queries the system directly, without constant connections to the HSE.
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Independent leadership: the manager accesses the system even when traveling and checks if the supplier's documentation is up to date.
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Automatic blocking of non-compliant third parties: non-standard companies are systemically blocked, preventing access to the plant.
When data justifies investments
The facility has more than 200 fire extinguishers and 20 hydrants spread across 300 hectares. Through the Equipment Management dashboards, Fábio identified that routine inspections, carried out by volunteer firefighters, were being delayed due to field demands.
With this data in hand, management was able to prove the vulnerability of the operation and approve the hiring of a third-party company focused solely on these inspections.
The GAP solution
Syngenta implemented GAP's Third-Party Management, Employee, and Equipment modules. With the system running, management gained a level of scale and traceability that was impossible in the spreadsheet scenario.
Equipment Management
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+1,200
Registered and monitored equipment
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+9,000
Inspections carried out in 2025
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759
Average monthly inspections
Third-Party Management
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+4,500
Registered and monitored equipment
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+1,000
Inspections carried out in 2025
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+1,090
Average monthly inspections
Impact of the Partnership
Syngenta's history with GAP shows that EHS technology goes far beyond "document storage". Properly applied, it organizes processes, reduces rework, and restores productivity to the operation.
More than that, it brings real-time visibility and transforms safety into a strategic pillar, supporting more assertive decisions and risk reduction.
Meet other stories of results
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Digitization of inspections and third-party management -
No more boxes of paper documents on the construction site - Chemical Industry Fewer failures in high-risk third-party management
- Agribusiness Industry 100% digital OSH training and documents
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Standardized management of +2,000 third parties -
Nearly 10,000 pieces of equipment controlled across 18 units
Stop managing OSH on paper. Start now.
Simplify your Risk Management, reducing liabilities and ensuring safe, standardized, and auditable operations with fast implementation and advisory support.
- (11) 93768 - 3600
- Av. Nicomedes Alves dos Santos, 3600 - Sala 326 - Morada da Colina, Uberlândia, MG
- contato@sistemasgap.com.br