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How Syngenta eliminated rework in the management of +650 employees

How Syngenta eliminated rework in the management of +650 employees

How Syngenta eliminated rework in the management of +650 employees

How Syngenta eliminated rework in the management of +650 employees

Peak season optimization with greater control, traceability, and efficiency in third-party management, reducing bottlenecks and operational impacts.

Peak season optimization with greater control, traceability, and efficiency in third-party management, reducing bottlenecks and operational impacts.

Peak season optimization with greater control, traceability, and efficiency in third-party management, reducing bottlenecks and operational impacts.

rural producer in a field, using a tablet

+9,000

Inspections in 2025

+4,500

Managed employees

4h

Savings per seasonal worker

+9,000

Inspections in 2025

+4,500

Managed employees

4h

Savings per seasonal worker

+9,000

Inspections in 2025

+4,500

Active employees

4h

Savings per seasonal worker

+9,000

Inspections in 2025

+4,500

Managed employees

4h

Savings per seasonal worker

before the gap

The challenge

The challenge

The challenge

In agribusiness, time dictates the pace. At the peak of the harvest, the Syngenta unit in Uberlândia mobilizes up to 650 workers, including permanent and temporary staff.


Before 2019, the management of training, NRs (Regulatory Standards), and access clearances was done using Excel spreadsheets and scattered documents, creating a fragile operation with a high risk of data loss. Workers were stopped at the gate due to a lack of history, leading to repeating integrations from scratch, with about four hours of training wasted per employee. It became urgent to centralize information and give more autonomy to leadership.

In agribusiness, time dictates the pace. At the peak of the harvest, the Syngenta unit in Uberlândia mobilizes up to 650 workers, including permanent and temporary staff.


Before 2019, the management of training, NRs (Regulatory Standards), and access clearances was done using Excel spreadsheets and scattered documents, creating a fragile operation with a high risk of data loss. Workers were stopped at the gate due to a lack of history, leading to repeating integrations from scratch, with about four hours of training wasted per employee. It became urgent to centralize information and give more autonomy to leadership.

In agribusiness, time dictates the pace. At the peak of the harvest, the Syngenta unit in Uberlândia mobilizes up to 650 workers, including permanent and temporary staff.


Before 2019, the management of training, NRs (Regulatory Standards), and access clearances was done using Excel spreadsheets and scattered documents, creating a fragile operation with a high risk of data loss. Workers were stopped at the gate due to a lack of history, leading to repeating integrations from scratch, with about four hours of training wasted per employee. It became urgent to centralize information and give more autonomy to leadership.

“It's not a closed system. As we talk, we are able to meet the company's reality. The developers brought us exactly what we really needed.”

Fábio Pires

HSE Specialist - Syngenta Uberlândia

What changed in practice

Main results

Main results

Main results

The implementation relieved the burden on the HSE team and transformed the unit's management:

The implementation relieved the burden on the HSE team and transformed the unit's management:

The implementation relieved the burden on the HSE team and transformed the unit's management:

End of rework with seasonal workers: returning temporary employees already have validated training — saving at least 4 hours per employee.

End of rework with seasonal workers: returning temporary employees already have validated training — saving at least 4 hours per employee.

Gatehouse autonomy: the access control queries the system directly, without constant connections to the HSE.

Gatehouse autonomy: the access control queries the system directly, without constant connections to the HSE.

Independent leadership: the manager accesses the system even when traveling and checks if the supplier's documentation is up to date.

Independent leadership: the manager accesses the system even when traveling and checks if the supplier's documentation is up to date.

Automatic blocking of non-compliant third parties: non-standard companies are systemically blocked, preventing access to the plant.

Automatic blocking of non-compliant third parties: non-standard companies are systemically blocked, preventing access to the plant.

“GAP's systems are the facilitators for managing the HSE area. With the dashboards, we can provide visibility to the people who need to make decisions.”

Fábio Pires

Syngenta Uberlândia

When data justifies investments

When data justifies investments

When data justifies investments

The facility has more than 200 fire extinguishers and 20 hydrants spread across 300 hectares. Through the Equipment Management dashboards, Fábio identified that routine inspections, carried out by volunteer firefighters, were being delayed due to field demands.

With this data in hand, management was able to prove the vulnerability of the operation and approve the hiring of a third-party company focused solely on these inspections.

The facility has more than 200 fire extinguishers and 20 hydrants spread across 300 hectares. Through the Equipment Management dashboards, Fábio identified that routine inspections, carried out by volunteer firefighters, were being delayed due to field demands.

With this data in hand, management was able to prove the vulnerability of the operation and approve the hiring of a third-party company focused solely on these inspections.

implemented modules

The GAP solution

The GAP solution

The GAP solution

Syngenta implemented GAP's Third-Party Management, Employee, and Equipment modules.

With the system running, management gained a level of scale and traceability that was impossible in the spreadsheet scenario.

Syngenta has implemented GAP's Third-Party, Employee, and Equipment Management modules.

With the system running, management gained a level of scale and traceability that was impossible in the spreadsheet scenario.

Equipment Management

+1,200

Registered and monitored equipment

+9,000

Inspections carried out in 2025

759

Average monthly inspections

Equipment Management

+1,200

Registered and monitored equipment

+9,000

Inspections carried out in 2025

759

Average monthly inspections

Equipment Management

+1,200

Registered and monitored equipment

+9,000

Inspections carried out in 2025

759

Average monthly inspections

Third-Party Management

+4,500

Collaborators managed via platform

+1,000

Managed third-party companies

+1,090

Average number of documents analyzed/month

Third-Party Management

+4,500

Collaborators managed via platform

+1,000

Managed third-party companies

+1,090

Average number of documents analyzed/month

Third-Party Management

+4,500

Collaborators managed via platform

+1,000

Managed third-party companies

+1,090

Average number of documents analyzed/month

Impact of the Partnership

Impact of the Partnership

Impact of the Partnership

Syngenta's history with GAP shows that EHS technology goes far beyond "document storage". Properly applied, it organizes processes, reduces rework, and restores productivity to the operation.

More than that, it brings real-time visibility and transforms safety into a strategic pillar, supporting more assertive decisions and risk reduction.

Syngenta's history with GAP shows that EHS technology goes far beyond "document storage". Properly applied, it organizes processes, reduces rework, and restores productivity to the operation.

More than that, it brings real-time visibility and transforms safety into a strategic pillar, supporting more assertive decisions and risk reduction.

Stop managing OSH on paper. Start now.

Stop managing OSH on paper. Start now.

Simplify your Risk Management, reducing liabilities and ensuring safe, standardized, and auditable operations with fast implementation and advisory support.

Simplify your Risk Management, reducing liabilities and ensuring safe, standardized, and auditable operations with fast implementation and advisory support.

(11) 93768 - 3600

(11) 93768 - 3600

Nicomendes Alves dos Santos Ave, 3600 - Room 326 - Morada da Colina, Uberlândia, MG

Nicomendes Alves dos Santos Ave, 3600 - Room 326 - Morada da Colina, Uberlândia, MG

contact@sistemasgap.com.br

contact@sistemasgap.com.br

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