24 boxes of documents were shredded at Sousa Andrade
How the Goiás-based construction company transformed its safety management, eliminating dependence on paper and email, and ensuring immediate traceability and legal security.
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24
ELIMINATED PAPER BOXES
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+1,300
ACTIVE EMPLOYEES
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10 min.
TO RESPOND TO THE LEGAL DEPARTMENT
The challenge
The construction company Sousa Andrade, a reference in Goiânia, deals with large volumes of technical and OHS (Occupational Health and Safety) documentation. Simultaneous construction sites, rotating teams, and varied suppliers require constant control of documents, training, and legal requirements.
At a construction site, the volume of paper can be daunting: a recently delivered project sent 24 boxes of documents solely related to Occupational Safety for archiving. Relying on physical files and emails created a risk of loss, lack of traceability, and trouble finding documents at critical moments.
“Before GEC, if someone needed a document, it was hard to find.”
Jonnatas Couto
EHS Supervisor - Sousa Andrade
Main results
“Today, with the GEC module, when the legal department requests something for a labor lawsuit, we reply to the email with the documentation in 10 minutes.”
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Document lookup in seconds.
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Faster and more accurate audits.
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Less time spent on bureaucratic tasks.
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Cloud centralization, eliminating the need to send boxes to physical archives.
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Access control praised by the Ministry of Labor.
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Technicians accessing everything on their phones, from any construction site.
Advice for the sector
Digitizing is not just about gaining speed, it is about eliminating risks, ensuring traceability, and building an operation supported by reliable information.
For civil construction, the impact is even greater: multiple jobsites, high turnover of third parties, and a large volume of documents require a system that supports growth without losing control.
The GAP solution
Implemented in 2023, the GAP system centralized all documentation for internal employees and third parties. The impact was immediate: more control, greater agility, and a team that can dedicate its time to the field — rather than searching for documents.
Equipment Management
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6
Projects managed since the beginning of the partnership
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+1,300
Active contributors
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+100
Native companies
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+2,000
Average number of documents analyzed/month
Third-Party Management
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+100
Projects managed since the beginning of the partnership
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+2,000
Active contributors
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300
Native companies
Impact of the Partnership
The Sousa Andrade case shows how the Goian construction company revolutionized its OHS management, overcoming the challenge of an immense volume of documents in an environment of simultaneous construction sites and high turnover.
The previous scenario was critical: reliance on physical archives and emails created risks of loss and delays — evidenced by a single construction project that resulted in 24 boxes of documents for the dead file.
Discover other success stories
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Digitization of inspections and third-party management - Chemical Industry Fewer failures in high-risk third-party management
- Agribusiness Industry 100% digital OSH training and documents
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An end to rework in managing harvest workers -
Standardized management of +2,000 third parties -
Nearly 10,000 pieces of equipment controlled across 18 units
Stop managing OSH on paper. Start now.
Simplify your Risk Management, reducing liabilities and ensuring safe, standardized, and auditable operations with fast implementation and advisory support.
- (11) 93768 - 3600
- Av. Nicomedes Alves dos Santos, 3600 - Sala 326 - Morada da Colina, Uberlândia, MG
- contato@sistemasgap.com.br