One of the factors contributing to a company’s security is the control of people’s access to the facility. This is a management practice that has an impact on the overall operation, involving clients and suppliers, ensuring the confidentiality of business information and the maintenance of local infrastructure.
Automation of tracking and access control for people
Your company has likely encountered the need to track the flow of people accessing the premises for daily work, on a monthly basis, or even for annual auditing. This information may be available through various means, such as emails, spreadsheets, or integrations with the entrances.
Access control can be implemented physically, through a qualified team, or it can be facilitated through equipment and structures containing a database of registered individuals for verification. Using this electronic infrastructure, the entire process of scheduling visits and daily access for employees can be managed directly through a system, making communication between companies more efficient.
Depending on the demands, there may be a higher flow of people entering and exiting the facility at certain times of the day, and automating these records makes it easier to track and simplifies the verification process for the responsible team.
Ensuring the suitability of employees accessing the facilities
In addition to tracking employees during their workday, access control ensures that only properly registered employees with the required documentation, as overseen by your management team, gain entry. It also indicates the training and qualifications of the employees.
In this way, your company will have an easier time identifying unauthorized access in cases of non-compliant documentation and can ensure that only employees with the necessary qualifications have access to the workplace for performing their tasks.
Reducing risks during the workday
In emergencies, your company will have a report of who is present on the workday, allowing for the rapid location of individuals in their respective work areas.
Likewise, in cases involving confidentiality of information or specific training requirements, such as operating machinery and equipment, the release of individuals can be managed at the time of the employee’s entry into the premises and can be supervised by a qualified representative.
Types of Employee Identification
Employees can be identified using various technologies, with common methods including badges, access cards, barcodes, and even passwords.
One way to streamline this process is to leverage technology. Currently, identifying individuals through biometrics, facial recognition, and even iris scanning is not just a scenario from a movie; it provides specificity in recognizing each employee’s unique characteristics, offering greater reliability and reducing errors that can occur in a manual and human process.
Rely on GAP Systems to ensure technology in the Access Control process:
GAP Systems offers technology for integrating our GEC® software – Business and Employee Management with equipment such as turnstiles in your facilities, utilizing facial recognition. This automates the flow of people, making the process of entry more efficient and secure, reducing errors in identifying employees.
With GEC®, you can monitor the flow of people within the premises, ensuring that only registered and properly documented individuals with the required qualifications access the workplace. You can easily view reports of unauthorized entries and any outstanding issues.
Additionally, your company will have a complete history of employee accesses with automated reports to share with responsible parties.
