The construction industry is one of the largest branches of the Brazilian economy, and outsourcing labor is an important factor for this segment, ensuring flexibility in the face of changes in the economic scenario and making it possible to carry out activities with controlled costs, focusing on investment strategies, for example.
We can say that outsourcing in Brazil is a reality for a large number of companies in their projects and works, and is a method of motivating and encouraging the creation of new companies, enabling more jobs to be created.
Advantages of Outsourcing in Construction:
The specialization of companies’ portfolio of activities has been developing over the years, through training and directing resources and manpower towards a target audience. Hiring specialized companies that are close to current and modern technologies guarantees higher quality in the services offered, reducing wasted materials, costs in the process as a whole and, above all, the time it takes to complete the work, which is essential for completing projects and works on time.
Reducing costs is interesting for any business segment, but in the construction industry, outsourcing labor makes it possible to avoid or reduce social and legal charges, as well as spending on contract negotiations and training employees internally, for example.
And what are the major challenges involved in outsourcing services?
We know that the whole process of hiring employees is a demanding task, which requires the work of various departments and professionals in companies to ensure regularity.
The day-to-day life of a company in the construction industry is intense and we can observe some variables that interfere in the process of controlling and maintaining third-party companies and employees, such as:
- Ensuring effective hiring of qualified companies that meet regulatory criteria and prerequisites;
- The high turnover of employees on projects;
- The need for specialized training to carry out day-to-day activities;
- Portfolio of documentation sent by contractors that matches the scope of the third party’s activities;
- Checking the regularity and veracity of the information recorded in the shared documentation;
- High volume of documents to be analyzed on a short, rotating basis;
- Archiving and tracking information for a defined period;
- Ensuring the security of data and information;
- Access control for employees to carry out activities on construction sites and projects in progress;
The list goes on and on, and through these items the contracting company guarantees its compliance with labor requirements and the General Data Protection Act (LGPD), as well as ensuring the health, safety and rights of outsourced workers.
Facilitating Management through Technology
Monitoring relevant documentation through spreadsheets, email exchanges and physical files not only makes the process longer and more laborious, but it also opens the door to failures and irregularities due to the humanized process. Through a digital management tool, the entire management architecture is visually more objective, automating the flow to reduce working hours and labor risks.
GEC Software: The Solution for Managing Third Parties in the Construction Industry
In order to use technology to its advantage and boost third-party management, GAP Sistemas has developed GEC Software: a tool with a user-friendly and customizable interface to meet the demands of any business segment in the management of companies and employees.
Through GEC, your company can determine which mandatory documents must be submitted by the Third Party according to its line of business and the function of its employees. All documentation is sent via the platform and made available in real time for analysis by your team of internal assessors. The entire assessment history is recorded and the documentation is archived in our database, and automatic notifications are sent to contractors about the document assessment.
Third parties have the autonomy to register their employees and even their subcontractors, and high turnover won’t be such an obstacle, given how easy it is to fill in the form and view the new employee’s list of documents once their registration is complete. What’s more, your company keeps track of an inactive employee’s documentation for the desired period.
When the documents are about to expire, third parties are notified by GEC at a configurable frequency, so that all the documents can be resent in good time. With this function, companies can visualize pending issues, and we reduce errors due to forgetfulness with prior programming.
Use GEC to monitor the access of third-party employees and subcontractors to construction sites and projects, with the possibility of integrating with turnstiles or other systems used at the gates, to track working hours and automatically check the status of employees according to whether their documents are in order. In other words, an employee will only have access to the works if their documentation is in order!
